CUMBRIA COUNTY ARCHERY ASSOCIATION
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GENERAL PROVISIONS
1. The association shall be called the Cumbria County Archery Association
2. The funds and property of the association shall be vested in the Chairman, Secretary and Treasurer for the time being
3. The object of the association shall be the promotion and encouragement of archery throughout the county of Cumbria, other than Bow Hunting
4, The association recognises the Grand National Archery Society as the governing body of archery throughout the United Kingdom.
5. The association shall hold,once in each year, a target Championship meeting and any other meetings the committee consider desirable under Rule 3
6. To be eligible to compete for the county championship or other trophies or prizes restricted to ‘Cumbria Archers’ an archer must be a member of a Cumbria club or a first claim member for Cumbria.
7. The Shooting Regulations prescribed by the G.N.A.S. Shall be accepted as governing the sport of archery throughout the county and all members must agree to ensure that these are carried out.
8. No archery club, or similar organisation, shall be reconised by the association which includes in its rules of shooting any rule or provision which conflicts with those of the G.N.A.s.
9. The postal address of the association shall be that of the Secretary, or such address as may be decided by the General Committee.
10. The association shall control the selection and management of the Cumbria County Teams for any competition.
11. The constitution and Rules of the association shall not be altered or amended except at the Annual General Meeting or at a Special General Meeting. This provision shall not apply to new regulations or alterations in existing regulations prescribed by the G.N.A.S which
MEMBERSHIP
12. There are three classes of membership:
A. Honorary Member
B. Senior Member
C. Junior Member
13. A member is either:
A A member of a Cumbria associated archery club or
B. A person affiliated directly to GNAS whose first claim county is Cumbria
A Senior Member is one who is 18 years old or over and a Junior Member is under the age of 18
14. An associate club is any archery club, or similar organisation, affiliating to GNAS through the CCAA.
15. Any person whom the association may wish to honour for distinguished service in the cause of archery may be elected at an Annual General meeting of the association as an Honorary Member, or, for especially distinguished service, as an Honorary Member for life.
16. All members shall accept the jurisdiction of the association and shall conform to such conditions, rules and shooting regulations as may be determined from time to time by the association.
17. No archer, other than a member of the GNAS (or a foreigner whose National Society is affiliated to the Federation Internationale de Tor l’Arc, FITA)may competeat any of the associations meetings.
18. If, in the opinionof the General Committee, any member shall have been guilty of misconduct, the said committe may, after affording such person a reasonable oppertunity of a hearing, expel such person from membership or impose such other penalty as it may think fit whithout being called upon to state the reason to any but the person concerned, and the General Committee’s decision is final.
SUBSCRIPTIONS
19. All members, as defined in clause 12, other than Honorary Members, shall pay an annual subscription to the association at rates determined from time to time by the General Committee.
20. These County Subscriptions shall be due and payable on admittance to membership and thereafter at the same time as the GNAS subscriptions.
MANAGEMENT
22. The management of the associations affairs will be entrusted to the General Committe.
The General Committee shall consist of:
A. Chairman
B. Vice Chairman
C. Secretary
D. Treasurer
E. County Coaching Organiser
F. County Records Officer
G. Public Relations officer
H. NCAS Representative(s) or deputies
I. County Tournament Organiser
J. County Squad Manager
K. Junior Organiser. If under 18years old will be able to vote at
committee meetings.
L. Secretaries (or authorised deputies) of each associated club
23. The general Committee shall meet as often as is necessary for the proper conduct of the associations affairs. Ten members shall form a quorum. The officers/committees listed below are responsible to the general Committee for various aspects of the county management.
A. The executive Committee
B. Specialist Officers
C. Specialist Sub-
24. The Executive shall consist of:
A. Chairman
B. Vice-
C. Secretary
D. Treasurer
The Executive will be responsible for the day to day management of the county.
The Executive have full powers to act in the case of an emergency
25. The Specialist Officers will be:
The County Coaching Organiser
The County records Officer
The NCAS Representative(s) and at least two deputies
The County Squad Manager
The Junior Organiser
The role of these officers shall be decided by the General Committee and will be
modified aas necessary. The job descriptions shall form Appendix 1 to this constitution.
All the Specialist Officers may be elected or co-
26. The above Executive and specialist Officers will hold office for one year from
their elections and shall be eligible for re-
27. Specialist Sub-
Permanent. The County Coaching Committee
The County Selection Committee
Ad-
Committee as required.
28. The County coaching Committee shall be responsible for organising and reviewing all aspects of coaching in the county from beginners to the elite archers.
The Committee shall consist of:
A. County Coaching Organiser -
B. County Squad Manager
C. Representatives from the coaching staff within the county.
D. A representative from each affiliated club
The committee shall meet at least twice a year.
29. The County Selection Committee shall be responsible for selecting the archers for the County Teams and the County Squad. The committee shall consist of:
A. County Squad Manager -
B. County Record Officer
C. County Coaching Organiser
D Junior Organiser
Or their authorised deputies.
FINANCE
Annual General meeting a Balance Sheet showing the financial situation of the Association on the 30th September, annually together with an income and Expenditure Account for the twelve months ending on that day.
31. A copy of the Balance Sheet and the Income and Expenditure Account, duly certified by the Auditor, shall be presented to each member attending the AGM. A copy of the accounts shall be sent to each Associated Club.
GENERAL MEETINGS
32. An Annual General Meeting (AGM) Shall be held each year in November.
33. A Special General Meeting (SGM) can be called by the Executive Committee, the general Committee, an Associate Club or 30 members.
If an Associate Club or 30 members call an SGM they shall lay down a deposit of the amount decide by the Executive Committee to cover the expense of calling the meeting. If the Motion is passed, the deposit shall be refunded, if not passed, the deposit shall be forfeited.
34. Not less than 14 days notice of SGM’s, along with any motions to be tabled shall be sent to each Associated Club and any members who are affiliated directly through GNAS.
35. Any member proposing any addition to, or alteration in the Constitution or Rules shall send notice thereof, in writing, to the County Secretary prior to the AGM.
VOTING ETC
36. At all General meetings:
A. Each Honorary/Senior member shall be entitled to one vote
B. There will be no voting by proxy.
C. No person may vote in more than one capacity
D. The Chairman shall have the casting vote only
E. A quorum shall be 15 senior members
37. This Constitution came into force on 17th November 1956
CONSTITUTION ON